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• #WAYS TO END A LETTER HOW TO#

If you want the letter to look a bit more formal, you can simply use Regards. However, the intention is more or less the same – you wish the recipient all the good things in life.

Therefore, it’s ideal when you’re addressing the letter to unfamiliar contacts, or people you don’t interact with often.

Best Regardsīest Regards is the more formal version of All the Best. This sign off is mostly used in semi-formal situations, especially when writing to a recipient that you’ve frequently interacted with before. You can end a business letter with any of these sign offs to mean that you hope the receiver experiences a happy and successful future. It’s mostly recommended when you’re not very familiar with the recipient. As the word suggests, Sincerely restates the fact that you’re sincere, both in terms of the content and intent of the letter. This is the most popular way of signing off business letters. Instead, you can embed links to your company’s home page or social media profiles. You could also consider including your title and contact information, such as your phone number and email address.įor business emails, you won’t need to include your email address in this part. The signature usually comes below the closing phrase and can be followed by your contact information. This paragraph is usually the shortest, preferably one or two lines, and often serves any of the following purposes Īnother best practice when ending a business letter is to add your signature. How you end a business letter may also be influenced by the content of the last paragraph before the closing part. Similarly, if you’re writing a business letter where you don’t anticipate immediate feedback from the recipient, you could simply sign it off using “Sincerely,” “Respectfully,” or “Thanks.” Doing so will improve the chances of the recipient replying to your email, even if the feedback may not be what you expected. For such letters, you may consider an ending that’s preceded by a sentence like, “I look forward to hearing from you soon”. Otherwise, the closing part might sound awkward and out of place.įor instance, if you’re writing a job application or are requesting a favor, you want to show the recipient that you anticipate their reply. Examples of these semi-formal endings include “Best,” “Thanks,” “Cordially,” etc.īesides relationship considerations, the ending of a business letter or email should also be closely connected with the content and purpose of the letter. Less formal closings are also ideal where the recipient holds the same position or ranks lower than you in the organization. On the other hand, you could use a less formal closing if the recipient is someone you frequently interact with. If the recipient is a person that you barely know or have never met, the more appropriate closing would be “Regards,” “Sincerely,” or “Respectfully.” The same applies if you’re addressing the letter to someone that ranks higher than you in an organization.

#WAYS TO END A LETTER HOW TO#

The most obvious factor that determines how to sign off a business letter is the relationship that exists between you and the recipient. Top Factors to Consider When Ending a Business Letter Thank you for your time/Thanks for your attention Top Factors to Consider When Ending a Business Letter.